Tag Archives: open data

Cambridge Data Champions – reflections on an expanding community and strategies for 2019

The Cambridge Data Champions (DCs) advocate good Research Data Management (RDM) and Open Data practices to researchers locally in their departments, within Cambridge University in general, and sometimes further afield. They network with one another, exchange good methods of RDM, share ideas and, as a collective, reflect on current issues surrounding RDM, Open Data and researcher engagement, where a major shared goal is to establish best practices when it comes to research data. By attending bi-monthly forums facilitated by the Research Data Team, the DCs convene as a community, hear speakers presenting on relevant topics, and engage in workshops that will help them in their ‘championing’ activities. Following up from our latest blog which summarised how a workshop led to the creation of cartoon postcards as a new tool to add to the DCs’ resource kit for RDM advocacy, we are now reflecting on initiatives that sprung from workshops during the past year and are considering the challenges and opportunities that this programme brings as it approaches the end of its third year. 

Growing 

The programme started in Autumn 2016, comprising researchers who volunteered to become local community experts and advocate on research data management and sharing. Our first call welcomed 43 DCs (September 2016), our second call 20 DCs (March 2018) and the third call 40 DCs (January 2019). For simplicity, this year we also added to our statistics the “affiliate” DCs, who are colleagues who contribute to the DC community in other ways (as interested members of Cambridge’s RDM Project Group) and not necessarily through channelling their RDM efforts for the benefit of a specific department.

We are now a community comprised of 87 active DCs. 

Graph showing number of Data Champions (current and alumni) per year between 2016 and 2019.
Total number of Data Champions who joined in each year (orange column indicates Champions who are still active; blue column indicates Champions who are now alumni).

Communities within a community 

Over the last year we caught ourselves using words such as the ‘old DCs’ and the ‘new DCs’ and what we really meant was ‘established DCs’ and ‘new DCs’, with the latter group being those joining the programme each year. In September we celebrate the programme’s third birthday and it is reasonable to expect that there will be more experienced DCs who have already built their networks and have, more or less, a stable offering of RDM support and an enhanced understanding of the needs of their department. On the other hand, there are those who are being welcomed into the group who seek, to differing degrees, initial support from both the RDM team and their fellow colleagues in order to become successful DCs. It is easy to imagine that different layers are being developed with different needs, both in terms of support and engagement.  

Through various activities and feedback from DCs, we now have a good quantity of raw data to analyse their needs for being, as we called it, ‘a good Data Champion’. We have brainstormed ideas which we are putting into action to respond to the challenges of an ever-growing Data Champions group. 

Planning  

DC Welcome Pack 

Word cloud image of "welcome" in different languages  - front page of the Data Champion Welcome pack.

Every year we circulate the Data Champions Welcome Pack to coincide with the inductions we organise to welcome new DCs into the group. This year we included in the pack what it is expected from a DC when s/he joins the programme so that expectations are clearly communicated from the beginning and are the same for everybody. 

Document describing what Data Champions are expected to do as part of the Programme.
Page from the Cambridge Data Champions Welcome Pack

Bi-monthly forums 

Lightning talks have been introduced as a standard item in each forum. These have provided DCs with the opportunity to discuss aspects of RDM they are working on (e.g. new tools and techniques), or to feed back to the group on DC activities undertaken in their departments and data-related events they have attended so that the whole group can benefit. Importantly, the lightning talks have been used by DCs to problem solve, where the collective knowledge and experience of DCs attending a forum has been harnessed to address particular challenges faced by individual DCs. This is where the community aspect of the programme truly shines. 

It is always a priority for us to invite speakers to forums who are external to the programme, reflecting the needs of both the new and established DCs. For example, Hannah Clements from Cambridge University’s Researcher Development Programme (RDP) spoke to the DCs at the January forum about mentoring, providing guidance on how support can be best delivered within the DC community. In the May forum, we had talks and discussions from a panel of experts working on different aspects of data archiving. The panellists came from across the University bringing a diversity of experience, grounded in clinical governance, computing, and more traditional archiving. These examples are just a couple of the themes that we have covered so far in the forums, which have been derived predominantly from information provided by (and the needs of) the DCs themselves. Additional topics that we plan to cover in future forums include issues surrounding reproducibility, IP and commercialisation, publishing and the impact of research data.  

Key aims of these forums are to not only facilitate networking between DCs but to also act as an arena for the transfer of knowledge along the ‘researcher pipeline’, from forum to DCs and from DCs to researchers in their departments.   

DC specialisation group 

As a community, we need to be able to map expertise internally and understand the make-up of such an organic group at any given moment. This makes it is easier to support each other and create collaborations, but also improves how we promote the programme externally.

Table showing specialisation categories and sub-categories for Data Champions
Areas of expertise amongst our Data Champions

This led to the formation of the DC specialisation group, consisting of one of us and six of the DCs, which determined how to categorise expertise within the group. As a result, a spreadsheet was created where all DCs can chart their specialist areas and update or amend when necessary (and at least annually). We have top level categories for simple statistical analysis and second level categories that offer more specific details for the benefit of the DC community. 

The next stage is to include the wider research community and improve how various stakeholders can reach the appropriate Data Champions for initial advice and support in RDM issues. One way to do this is by presenting more coherent and consistent specialisations on the Data Champions’ website, using the categories which we have already created for internal use within the group. This stage is due to begin this month and we hope to report on our efforts next year.  

Branding group 

A growing community is inevitably going to bring to the forefront various identity discussions. With this in mind, we formed a branding group to examine if a DC logo should be created to enhance the Data Champions’ visibility and raise their profile amongst their peers when advocating for RDM. A logo has been created and is going through various stages of approval before it will be released later this year. 

Pilot programme – Mentoring  

In February 2019, we initiated a pilot mentoring project as part of the induction process for the new DCs. The mentors are established DCs who have volunteered to support those new DCs wishing to take part in this pilot exercise. This followed on from our January forum where the benefits of mentoring for both mentees and mentors were outlined by Hannah Clements of RDP. At this forum, which preceded the University-wide call for new DCs, we also held a workshop where DCs were divided into three groups and asked three questions: what do you wish you knew when you first became a DC that you know now; what could you offer as mentors to the new DCs; how do you think the mentor-mentee system could work? The responses from DCs in the three groups informed the implementation, structure and aims of the mentoring pilot.  

Our aim is to learn from this project in close consultation with both mentors and mentees. We want to see if this process helps new DCs to establish themselves within their departments/institutes. Will it be effective? The findings will inform our steps for the following year. Watch this space! 

Fostering clusters within departments 

We have excellent examples of departments that promote their DCs within their institutions. A good example is the Chemistry department, which has a cluster of five DCs who work together in their advocacy. During this year’s call for new DCs, and with help from the Department Librarian, we used a targeted approach at advertising the DC Programme within the Department of Engineering. This was highly successful, resulting in ten new Data Champions from Engineering from various roles and Academic Divisions. They represent a hub with the local knowledge, experience and skills to assess their department’s needs and explore best approaches to support good RDM practices and Open Research, ones that are tailored to the discipline.  

Alumni community 

Heading toward the programme’s third birthday means that we are growing bigger but also that we are developing an alumni community as well. This is a different kettle of fish but it is on our radar to investigate how we can foster this distinct group and build a network that is not only Cambridge based but has a more national and even international outlook.  

Funding  

Let’s not forget that the DC programme consists of volunteers. We are in the process of seeking more funds to support this ever increasing community, to run expanding bimonthly forums, and to be able to offer grants to assist DCs in their endeavours. As an example, we supported one of the DCs, James Savage, to bring the programme to the international stage in November at the SCIDataCon 2018 in Botswana. He talked about the programme as well as his experience of being a DC. This resulted in James writing a paper together with Lauren Cadwallader, to be published soon in Data Science Journal (the accepted manuscript and associated data available now in Apollo, the Cambridge University institutional repository). 

An exciting year so far! 

During this third year of the DC programme the number of active DCs across the University of Cambridge has doubled. We can only anticipate it growing further each year, yet balanced by an expanding community of alumni DCs as, for example, DCs leave Cambridge. The DC community is inherently dynamic, as is the programme. Because of this, we always seek to respond and adapt to changing conditions in novel and beneficial ways while maintaining the programme’s core structure to provide strong foundations. This has been a period of reflection, organisation and anticipation, all required to drive the Data Champion programme forward and tackle current challenges effectively, as well as those that lie ahead – more on this to come soon!  

Written by Maria Angelaki and Dr Sacha Jones

Published 20 June 2019

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Engaging Researchers with Good Data Management: Perspectives from Engaged Individuals

We need to recognise good practice, engage researchers early in their career with research data management and use peers to talk to those who are not ‘onboard’. These were the messages five attendees at the Engaging Researchers in Good Data Management conference held on the 15th of November.

The Data Champions and Research Support Ambassadors programmes are designed to increase confidence in providing support to researchers in issues around data management and all of scholarly communications respectively. Thanks to the generous support of the Arcadia Foundation, five places were made available to attend this event. In this blog post the three Data Champions and two Research Support Ambassadors who were awarded the places give us the low-down on what they got out of the conference and how they might put what they heard into practise.

Recordings of the talks from the event can be found on the Cambridge University Library YouTube channel.

Financial recognition is the key

Dr Laurent Gatto, Senior Research Associate, Department of Biochemistry, University of Cambridge and Data Champion

As a researcher who cherishes good and reproducible data analysis, I naturally view good data management as essential. I have been involved in research data management activities for a long time, acting as a local data champion and participating in open research and open data events. I was interested in participating in this conference because it gathered data champions, stewards and alike from various British and European institutions (Cambridge, Lancaster, Delft), and I was curious to see what approaches were implemented and issues were addressed across institutions. Another aspect of data championship/stewardship I am interested in is the recognition these efforts offer (this post touches on this a bit).

Focusing on the presentations from Lancaster, Cambridge and Delft, it is clear that direct engagement from active researchers is essential to promote healthy data management. There needs to be an enthusiastic researcher, or somebody that has some experience in research, to engage with the research community about open data, reproducibility, transparency, security; a blunt top-down approach lead to limited engagement. This is also important due to the plurality of what researchers across disciplines consider to be data. An informal setting, ideally driven by researchers and, or in collaboration with librarians, focusing on conversations, use-cases, interviews, … (I am just quoting some successful activities cited during the conference) have been the most successful, and have sometime also lead to new collaborations.

Despite the apparent relative success of these various data championing efforts and the support that the data champions get from their local libraries, these activities remain voluntary and come with little academic reward. Being a data champion is certainly an enriching activity for young researchers that value data, but is comes with relatively little credit and without any reward or recognition, suggesting that there is probably room for a professional approach to data stewardship.

With this in mind, I was very interested to hear the approach that is currently in place at TU Delft, where data stewards hold a joint position at the Centre for Research Data and at their respective faculty. This defines research data stewardship as an established and official activity, allows the stewards to pursue a research activity, and, explicitly, links research data to research and researchers.

I am wondering if this would be implemented more broadly to provide financial recognition to data stewards/champions, offer incentives (in particular for early-career researchers) to approach research data management professionally and seriously, make data management a more explicit activity that is part of research itself, and move towards a professionalisation of data management posts.

Inspiration and ideas

Angela Talbot, Research Governance Officer, MRC Biostatistics Unit and Data Champion

Tasked with improving and updating best practice in the MRC Biostatistics Unit, I went along to this workshop not really knowing what to expect but hopeful and eager to learn.

Good data management can meet with resistance as while it’s viewed as an altruistic and noble thing to do many researchers worry that to make their research open and reproducible opens them to criticism and the theft of ideas and future plans. What I wanted to know are ways to overcome this.

And boy did this workshop live up to my expectations! From the insightful opening comments to the though provoking closing remarks I was hooked. All of the audience were engaged in a common purpose, to share their successes and strategies for overcoming the barriers that ensure this becomes best practice.

Three successful schemes were talked through: the data conversations in Lancaster, the Data Champion scheme at the University of Cambridge and the data stewards in TU Delft. All of these successful schemes had one thing in common: they all combine a cross department/ faculty approach with local expertise.

Further excellent examples were provided by the lightning talks and for me, it was certainly helpful to hear of successes in engaging researchers on a departmental level.

The highlight for me were the focus groups – I was involved in Laurent Gatto’s group discussing how to encourage more good data management by highlighting what was in to for researchers who participate but I really wish I could have been in them all as the feedback indicated they had given useful insights and tips.

All in all I came away from the day buzzing with ideas. I spent the next morning jotting down ideas of events and schemes that could work within my own unique department and eager to share what I had learnt. Who knows, maybe next time I’ll be up there sharing my successes!!

We need to speak to the non-converted

Dr Stephen Eglen, Reader in Computational Neuroscience, Department of Applied Mathematics & Theoretical Physics, University of Cambridge and Data Champion

The one-day meeting on Engaging Researchers in Good Data Management served as a good chance to remind all of us about the benefits, but also the responsibilities we have to manage, and share, data. On the positive side, I was impressed to see the diversity of approaches lead by groups around the UK and beyond. It is heartening to see many universities now with teams to help manage and share data.

However, and more critically, I am concerned that meetings like this tend to focus on showcasing good examples to an audience that is already mostly convinced of the benefits of sharing. Although it is important to build the community and make new contacts with like-minded souls, I think we need to spend as much time engaging with the wider academic community.   In particular, it is only when our efforts can be aligned with those of funding agencies and scholarly publishing that we can start to build a system that will give due credit to those who do a good job of managing, and then sharing, their data. I look forward to future meetings where we can have a broader engagement of data managers, researchers, funders and publishers.

I am grateful to the organisers to have given me the opportunity to speak about our code review pilot in Neuroscience. I particularly enjoyed the questions. Perhaps the most intriguing question to report came in the break when Dr Petra ten Hoopen asked me what happens if during code review a mistake is found that invalidates the findings in the paper? To which I answered (a) the code review is supposed to verify that the code can regenerate a particular finding; (b) that this is an interesting question and it would probably depend on the severity of the problem unearthed; (c) we will cross that bridge when we come to it. Dr ten Hoopen noted that this was similar to finding errors in data that were being published alongside papers. These are indeed difficult questions, but I hope in the relatively early days of data and code sharing, we err on the side of rewarding researchers who share.

Teach RDM early and often

Kirsten Elliott, Library Assistant, Sidney Sussex College, University of Cambridge and Research Support Ambassador

Prior to this conference, my experience with Research Data Management (RDM) was limited to some training through the Office of Scholarly Communication and Research Support Ambassadors programme. This however really sparked my interest and so I leapt at the opportunity to learn more about RDM by attending this event. Although at times I felt slightly out of my depth, it was fascinating to be surrounded by such experts on the topic.

The introductory remarks from Nicole Janz were a fascinating overview of the reproducibility crisis, and how this relates to RDM, including strategies for what could be done, for example setting reproducing studies as assignments when teaching statistics. This clarified for me the relationship between RDM and open data, and transparency in research.

There were many examples throughout the day of best practice in promoting good RDM, from the “Data Conversations” held at Lancaster University, international efforts from SPARC Europe and even some from Cambridge itself! Common ground across all of them included the necessity of utilising engaged researchers themselves to spread messages to other researchers, the importance of understanding discipline specific issues with data, and an expansive conception of what counts as “data”.

I am based in a college library and predominantly work supporting undergraduate students, particularly first years. In a way this makes it quite a challenge to present RDM practices as many of the issues are most obviously relevant to those undertaking research. However, I think there’s a strong argument for teaching about RDM from very early in the academic career to ingrain good habits, and I will be thinking about how to incorporate RDM into our information literacy training, and signposting students to existing RDM projects in Cambridge.

Use peers to spread the RDM message

Laura Jeffrey, Information Skills Librarian, Wolfson College, University of Cambridge and Research Support Ambassador

This inspirational conference was organised and presented by people who are passionate about communicating the value of open data and replicability in research processes. It was valuable to hear from a number of speakers (including Rosie Higman from the University of Manchester, Marta Busse-Wicher from the University of Cambridge and Marta Teperek from TU Delft) about the changing role of support staff, away from delivering training to one of coordination. Peers are seen to be far more effective in encouraging deeper engagement, communicating personal rather than prescriptive messages (evidenced by Data Conversations at Lancaster University). A member of the audience commented that where attendance is low for their courses, the institution creates video of researcher-led activities to be delivered at point of need.

I was struck by two key areas of activity that I could act on with immediate effect:

Inclusivity – Beth Montagu Hellen (Bishop Grosseteste) highlighted the pressing need for open data to be made relevant to all disciplines. Cambridge promotes a deliberately broad definition of data for this reason. Yet more could be done to facilitate this; I’ll be following @OpenHumSocSci to monitor developments. We’re fortunate to have a Data Science Group at Wolfson promoting examples of best practice. However, I’m keen to meet with them to discuss how their activities and the language they use could be made more attractive to all disciplines.

Communication – Significant evidence was presented by Nicole Janz, Stephen Eglen and others, that persuading researchers of the benefits of open data leads to higher levels of engagement than compulsion on the grounds of funder requirements. This will have a direct impact on the tone and content of our support. A complimentary approach was proposed: targeted campaigns to coincide with international events in conjunction with frequent, small-scale messages. We’ll be tapping into Love Data Week in 2018 with more regular exposure in email communication and @WolfsonLibrary.

As result of attending this conference, I’ll be blogging about open data on the Wolfson Information Skills blog and providing pointers to resources on our college LibGuide. I’ll also be working closely with colleagues across the college to timetable face-to-face training sessions.

Published 15 December 2017
Written by Dr Laurent Gatto, Angela Talbot, Dr Stephen Eglen, Kirsten Elliott and Laura Jeffrey
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