Tag Archives: scholarly communication

Book Review: Scholarly Communication – what everyone needs to know®

As we wind down towards the last days of 2018, thoughts go to gifts for family and friends. Here, as our last minute gift idea to you, is a book that should be under the tree of every scholarly communication aficionado.

The following book review appeared in Research Fortnight on 15th September 2018 with the title ‘New readers start here‘. It was edited by John Whitfield and is reproduced here with permission.

Book Review

It is odd to be reviewing a book that stresses the importance of “positive reviews in…prestigious publications” to potential sales and publishers’ reputations. Nonetheless, it is safe to say that Scholarly Communication: What everyone needs to know, by Rick Anderson, is excellent.

Scholarly communication is a complex and fast-growing area. Even those working in it find keeping up to date a challenge. The challenge is much greater for those working more widely in research and academia, let alone the general public. The market is ripe for an understandable, generalist overview that explains what scholarly communication is and why anyone should care.

To address the latter point, Anderson notes in his introduction that “there are issues related to scholarly communication about which it would make sense for all of us to know something”. His argument is that decisions made worldwide on health, environment, economics and so on are all underpinned by academic research, reported through the scholarly communication system.

Anderson does a masterful job of distilling the stakeholders, issues and facts into an understandable whole. The discussions about open access and controversies and problems are handled sensitively; a challenge given the wide range of perspectives in this area.

The chapter on copyright is particularly helpful. This is a fundamental aspect of almost all scholarly communication and an area where many people are unsure. In clear language, Anderson explains fair use and fair dealing, licensing, the Creative Commons licences used in open-access publication, orphan works and patents. To do so without overwhelming or boring the reader is something of an achievement.

Anderson’s writing is eloquent and his explanations are clear and precise. Other highlights include discussions of how researchers use e-books, the projects from Google and the HathiTrust repository to digitise books, and an excellent description of how digitisation is allowing libraries to share their special and rare collections with a wider audience.

The book is structured as a series of questions with short answers of one to five pages. This format invites readers to dip in and out of the sections they are interested in. Mostly this approach is successful, although it does result in some repetition.

Anderson is also a victim, in a small way, of the very dynamism that he aims to capture. The volatility of scholarly communication means that most of the specialist discussion tends to occur in outlets that publish quickly, such as mega journals and blogs. The timescale for a regular journal article, which can take a couple of years to get from submission to publication, is too long and risks the contents losing relevance. Books have similarly long lead times; coupled with the dynamic nature of scholarly communication, this makes some out-of-dateness inevitable.

For example, in his chapter on metrics Anderson notes that “the universe of altmetrics is a highly dynamic one, and products and services…seem to be born and die nearly every month”. This is evidenced within that very chapter: among the companies offering research metrics, it mentions Thomson Reuters (whose intellectual property and science business was sold to private equity and changed its name to Clarivate Analytics in October 2016), Delicious (bought by Pinboard in June 2017) and Plum Analytics, which has kept its name but was bought by Elsevier in February 2017.

As the associate dean for collections and scholarly communication at the University of Utah, Anderson makes for a well-qualified author, although the text does reflect his North American perspective. Generally this is not a problem, although a statement such as “There is a professional organisation for university press publishing: the American Association of University Presses” implies, inaccurately, that the rest of the world lacks such organisations.

This is a vast topic, and clearly decisions needed to be made over what to include and omit. Some omissions are easier to justify than others. I would have liked a deeper exploration of the commercial academic publishing market, as this drives much of the activity in the open-access space. The lack of this might reflect the level of disagreement over even basic definitions in scholarly communication, something Anderson acknowledges.

But that’s a minor quibble. Given the need for a book such as this, it would not be surprising if it became compulsory reading for training courses in scholarly communication.

Published 18 December 2018
Written by Dr Danny Kingsley
Creative Commons License

New to OA? Top tips from the experts

We have a fantastic community in the Scholarly Communication space. And this is one of the clear themes that emerged from a recent exchange on the UKCORR discussion list. The grandly named UK Council of Research Repositories is a self-organised, volunteer, independent body for repository managers, administrators and staff in the UK.

The main activity for UKCORR is a closed email list which has 570 members and is very active. Questions and discussions range from queries about how to interpret specific points of OA policy through to technical advice about repositories.

Recently, the OSC’s Arthur Smith (the current Secretary of UKCORR), posed the first ‘monthly discussion’ point, asking the group two questions:

  • What do you wish you were told before you started your job in repository management/scholarly communication?
  • What are your top three tips for someone just starting?

What followed was a flurry of emails full of great advice. Too good not to share – hence this blog. In summary:

  1. This is a varied and complex area
  2. Open access is bigger than mandates
  3. Things change fast in scholarly communication
  4. Don’t panic
  5. Work with your academic colleagues
  6. The OA community is strong and supportive

Top tips for someone just starting in Scholarly Communication

1. This is a varied and complex area

It’s complicated! Terminology, changing guidance and policies, publisher’s rules… everything is complicated and it takes time to learn it all.

You will experience A LOT of frustration (with publishers, financial constraints, lack of policy alignment, issues with interoperability, ) but there will be moments when it all comes together and you realise you have made a difference to someone and it is all worthwhile.

You’re not mad for wondering why open access policies/dates etc. are not easily found…

How varied and exciting the role is, with requirements (and opportunities) to develop expertise in diverse areas: communication/advocacy, copyright, systems, researcher training, project and team management, budget management…to name but a few.

To remember that this is an industry we have not traditionally been involved in, that it is a constantly changing landscape, that the community is incredibly supportive and endlessly useful, that Sherpa Romeo is still vital, that publishers really vary in their responses to open access – from behemoths to start-ups, and that everyone should back the collaborative effort behind the Scholarly Communications Licence!

2. Open access is bigger than mandates

Remember the bigger picture – open access/open research should not be about compliance; don’t allow yourself to become jaded.

Remember that it is not all just about compliance (the REF). Yes, it is concentrating researchers minds wonderfully at the moment but Open Access/scholarly communications should be about selling the benefits– the carrot not the stick.

Efface mandates & policy when possible – while the REF (along with funder and institutional) mandates are powerful driving forces, some people are not motivated by them, and OA and Open Science are bigger and better than any mandates.

It’s not all about compliance…

It’s not all about the REF.

3. Things change fast in scholarly communication

It’s not finished yet – we’re still building it and nothing is set in stone, so what do you think?

My advice is be adaptable – change is good. This field is rapidly evolving which demands that you remain flexible. What was true yesterday may not be applicable tomorrow.

It is a fluid constantly-changing field to be involved in and it will continue to evolve, so enthusiasm (or nosiness) and an enquiring mind helps

Identify ways to keep up-to-date as it is a rapidly evolving area and it’s impossible to keep on top of everything

Keep the big picture alive alongside the ‘how-to’, operational aspects. Reflect this in your communications.

Don’t be afraid to say you don’t know something – a lot of things in this area are based on interpretation of policies etc

Stay passionate (even when the details are dragging you down).

There is a lot more to it than meets the eye – and that is what is appealing – variety and challenge.

Don’t be afraid to try and change things.

4. Don’t panic!

Open Access Emergencies are very rare. If you’re sent a takedown notice, hide the record immediately and then think about what to do (I’ve had two in something like 6 years, they’re pretty rare). Other than that, very few things are actually urgent and you can afford to spend a bit of time thinking about them.

You’re not going to get everything right – mistakes can be made and for the most part easily rectified (in my position at least!)

Don’t worry about asking questions– Green? Gold? Need some context? Get some context!

5. Work with your academic colleagues

Recognise that some of your best allies will be researchers, although they will often be silent partners working away in the background. It’s easy to moan that they always get it wrong, but no amount of lecturing about policies will ever be as effective as a casual conversation between two researchers over lunch. Catalysing those discussions is what we should be aiming for.

Your academics do not care about the vagaries of policy and probably weren’t listening when you told them. Keep the message very simple. If a specific funder is more complicated you may best off targeting those authors directly with an additional message that explains the difference.

Take time to understand the daily and yearly calendar of academic staff to better understand their pressures.

Engage academics in conversations – for me that is the most interesting and rewarding part of the role.

Be confident, you know what you’re doing. And if you don’t? Find out-  you’ve checked the embargo/copyright regardless of what the academic might want you to do!

Customer focus is important – support rather than appear to police (even though we might be doing a bit of policing).

You have to remember that even if you are relatively new, that you will probably know more than the academics/researchers themselves, so don’t panic when you don’t know/understand something they ask/request. They are usually fine with the standard “I’ll get back to you….” to give you time to find out. Plus, a lot of them are happy that you are dealing with it so they don’t have to.

6. The OA community is strong and supportive

It takes time to build knowledge, so build your networks.

Make use of your colleagues’ expertise – it’s ok not to know everything about everything and you’ll become a stronger team.

Engage on Twitter – it’s where I find a lot of useful resources, updates and share ideas.

Join UKCORR (but I would say that).

You are part of a community that works together – UKCORR is a great platform for discussion, keeping up with news (eg the release of multiple REF2021 related guidance papers within a few days of each other) and finding out the answers to questions.

Network as much as you can; UKCORR is a fantastic community.

Use the support networks that are available –Colleagues/Local Groups/UKCoRR/ARMA – people are genuinely helpful and supportive and repetition of questions does not offend.

Join the Open Access Tracking Project or at least subscribe to notifications. I read the email digest every morning, there is always plenty going on.

7. General advice

The validation queue will vary rarely reach zero. Your academics are publishing all the time. Don’t try to get the queue to zero, for that way madness lies. Instead set a time period (e.g. 2 weeks) and aim to have nothing take longer than that to validate. Don’t worry if this slips a bit during the busy times.

Don’t be intimidated by copyright – get expert advice when you need it, but most re-use & sharing rights are written down somewhere (in the agreement to publish, or in a publisher’s pages).

Don’t forget the Arts & Humanities – much of the lingo (& policy) in OA, e.g. “pre-print”, PubMed/EPMC deposits, etc. comes from the STEM side of the Two Cultures, and the Humanities tradition can be slightly different (for one thing, more publishing in books).

I’m also happy to admit that I was rather overwhelmed by acronyms and abbreviations. It took me an age to figure out that CRIS was Current Research Information System. Don’t be afraid to stop someone if they’re using a term that you don’t know.

Learn a little bit about code and the underpinnings of your platform so you can communicate more effectively with developers.

If you have the opportunity to learn how the technical infrastructure works, eg coding, APIs, go for it. This is on my wish list – so often I can’t tell if a development/improvement hasn’t happened because it’s technically not possible or if it’s for other reasons.

Published 20 August 2018
Compiled by Dr Danny Kingsley from responses amongst the UKCORR community
Creative Commons License

Tales of Discovery: stories inspired by Cambridge research

Five research papers and five traditional stories were combined during Cambridge Science Festival in March 2018 to make Tales of Discovery.

The session was aimed at families, to show them that there is a world of research available to the general public stored on Apollo, the University’s repository – and it’s all cool stuff.

It was also aimed at researchers, to get them thinking about new ways to make their research available to a general public – including uploading their research on to the Apollo repository.

At the end of each story the audience were challenged to interpret the stories and research in their own way.

Here’s what happened during the morning.

Labour Pains: Scenes of Birth and Becoming in Old Norse Legendary Literature

The research

Kate Olley’s article looks at the drama of childbirth as depicted in Old Norse legendary literature. This article made a great beginning to the session, because it looks into the power of story to give an insight into the past. Childbirth stories are fascinating and informative because they are such important moments – ‘moments of crisis’ not just for an individual but for a whole society. They show so much about a culture, from the details of everyday life, to a picture of a society’s values and structure. Also, unlike stories of great battles and adventures, they put women and everyday life at the centre of the story.

The story

I retold one of the stories from Kate’s article, ‘Hrolf and the elvish woman’ from the saga of Hrolf the Walker. An elvish woman summons Hrolf, a king who has fallen on hard times, to help her daughter who is under a curse. She has been in labour for 19 days, but cannot give birth unless she is touched by human hands.

Kate pointed out some things the story shows us: the extreme danger of childbirth in those times; and the way a birth changes everybody’s role. The woman becomes a mother, but the fortunes of Hrolf the midwife are also changed for ever. 

The challenge

We talked about how people still tell childbirth stories, and they often have the same mythic resonances as old Icelandic saga. Is there a story you tell your children about when they were a baby? (or a story that your parents tell you?)

Revolutionising Computing Infrastructure for Citizen Empowerment

The research

‘Internet dragon’

Noa Zilberman explains that almost every aspect of our lives today is being digitally monitored: from our social networks activity, through online shopping habits to financial records. Can new technology enable us to choose who holds this data? Her research, based on highly technical computer engineering, addresses a social issue that Noa feels passionate about. I chose a story that was a metaphor for her research, with a hero taking on the might of a huge and greedy dragon.

The story

‘Dragon’

I based the story on the epic account of Beowulf fighting the dragon, which reflected Noa’s passion and how important she felt the issues raised by her research are to society in general. But, as is the way with story, more links emerged during the telling. The flickering flames of the dragon’s cave, reflected the heat emitted by internet server farms. The ease with which a thief can steal gold from the hoard, and the potential harm this can do, proved highly topical. When the hero asks the blacksmith to make a shield of metal to protect him from the dragon’s breath, Noa produced her secret weapon: a programmable board, not more than six inches long, which enables data to be moved more efficiently by individual computers.

The challenge

It can be hard to visualise what ‘the internet’ really is. What might an ‘internet dragon’ look like? Can you draw one?

The provenance, date and significance of a Cook-voyage Polynesian sculpture

The research

Trisha Biers paper sheds light on the shifting sands of anthropological investigation. It has a particular Cambridge link: she uncovers the secrets of a wooden carving brought back from Captain Cook’s voyage to the Pacific in the 18th Century. The mysterious carving – of two figures and a dog – is now the logo of the Museum of Archaeology and Anthropology.

The story

Two men and pig

As I searched for a Polynesian story about two men and a dog, I discovered many of the same factors that Trisha highlights. Stories travel across the Pacific Ocean just as commerce, people, and artworks do, making it hard to pinpoint the source of the story.

The story I chose, about the deity/hero Maui, turning his annoying brother-in-law, Irawaru, into the first dog, fits only partially – just like the many theories about the carving. Stories about Maui are known all over Polynesia: but the trickster Maui from New Zealand, where this story comes from, is different from the godlike Maui of Tahiti, the carving’s likely provenance. Like the carving, the stories of Maui have travelled to the Western world, in films like Moanna, as well as to Cambridge. Stories, which can’t be carbon-dated like the carving, shift and change just like the dog Irawaru.

The challenge

Not knowing the true story can set our imaginations free! I asked the audience to draw or write their own story about two men and a dog.

Treated Incidence of Psychotic Disorders in the Multinational EU-GEI Study

The research

Hannah Jongsma’s research looks at the risk of developing a psychotic disorder, which for a long time was thought to be due to genetics. She finds that it is influenced by many factors – both genetic and environmental – for example the risk is higher in young men and ethnic minorities.

The story

I paired the story with a sinister little tale from Grimm, Bearskin, about an outsider who is rejected by society because of his wild appearance – he wears the unwashed skin of a ferocious bear and lives like a wild man. It touched the issues of Hannah’s research at many points. The hero is a rootless and penniless young man far from home – a situation identified as high-risk in Hannah’s study. His encounter with a wild bear with whom he swaps coats is the stuff of hallucination. Like psychosis, in Hannah’s view, the problem is partly one of the way society views the outsider. And, as in Hannah’s study, being accepted by a family and given emotional support is a protection against psychosis. The remarkable thing about this this wonder-tale, so far removed from reality, was how it opened up a wide-ranging conversation about the research. Its far-fetched images helped us explore the issues of real-life research. Hannah was surprised that her research could be re-envisioned and presented in such a different way.

The challenge

Using the ideas from Hannah’s paper, suggest an alternative ending to the story.

Determining the Molecular Pathology of Inherited Retinal Disease

The research

‘DNA helix’

Crina Samarghitean shows how bioinformatics tools help researchers find new genes, and doctors find diagnosis in difficult disorders. Her article looks at better treatment and quality of life for patients with primary immunodeficiencies, and focuses on inherited retinal disease which is a common cause of visual impairment.

The story

The story of the telescope, the carpet and the lemon turned out to be a celebration of the possibilities of medical research with bioinformatics. Three brothers search for the perfect gift to win the heart of the princess, and find that these three magical objects allow them to save her life. This piece of research was the first one I tried to find a story for, and it seemed to be the hardest to translate into non-specialist language, until Crina said ‘I see the research as a quest for treasure: someone who has looked everywhere for a cure for their illness comes to this data-bank, and it’s like a treasure chest with the answer to their problem.’

The challenge

Crina is already committed to the idea that the arts can be used to interpret science. She has made artworks inspired by the gene sequences she has been working on. The challenge was to make pictures inspired by Crina’s paintings and models.

Published 10 April 2018
Written by Marion Leeper
Creative Commons License