Introducing the preprint deposit service

The Office of Scholarly Communication, jointly with Open Research Systems (Digital Initiatives) and Research Information team have developed a new preprint deposit service for University of Cambridge researchers, which will be available on the week commencing 11th March 2024.

Why offer a preprint service?

Although researchers are generally well-served by existing subject repositories/preprint servers, we have identified an unmet need for those:

  • Who have no suitable subject repository/preprint server, or
  • Whose subject repositories/preprint server may be unable to offer long-term preservation, or
  • Who wish to use the University’s repository instead of existing subject repositories/preprint servers.

Why offer a preprint service now?

Following recent upgrades to both the University’s repository Apollo and Elements (the system that the University uses to hold and manage data on research activity), we are now in a position where we can offer a preprint deposit service.

What can be deposited?

Cambridge University researchers can deposit new (unpublished) preprints that have not been submitted to an external subject repository/preprint server.

Researchers can also deposit published preprints if they have concerns about its long-term preservation.

Can subsequent versions of a preprint be deposited?

New versions of a preprint can be added to an existing preprint record.

What happens once the preprint has been accepted for publication?

Researchers are asked to deposit the accepted manuscript as usual, via Elements. The Open Access Team will link the preprint record and accepted manuscript record in Apollo. The preprint and the accepted manuscript need to be separate records to ensure that the first deposit date of the accepted manuscript is not obscured, which is important for REF compliance purposes.

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