Tag Archives: scholarly communication

Searching Open Access: steps towards improving discovery of OA in a less than 100% OA world

At the heart of the University of Cambridge’s Open Access Policy is the commitment “to disseminating its research and scholarship as widely as possible to contribute to society”.

Behind this aim is the benefit to researchers worldwide, as the OA2020 vision has it, to “gain immediate, free and unrestricted access to all of the latest, peer-reviewed research”. It’s some irony indeed that the growth of the availability of research as open access does not automatically result, without further community investment, in a corresponding improvement in discoverability.

Key stakeholders met at the British Library to discuss the issue at the end of 2018 and produced an Open Access Discovery Roadmap , to identify areas of work in this space and encourage collaboration in the scholarly communications community.[1] A major theme included the dependence on reliable article licence metadata, but the main message was finding the open infrastructure/interoperability solutions for long-term sustainability “ensuring that the content remains accessible for future generations”.

New web pages on Open Access discovery

Recognizing where we are now, and responding to the present, (probably) partial awareness of the insufficiencies in the OA discovery landscape, Cambridge University Library has added pages to its e-resources website to highlight OA discovery tools and important websites indexing OA content. The motivations for highlighting the options for OA discovery on the new pages is described in this blog post. Our main aim is to bring to light search and discovery of OA as a live topic and prevent it “languishing in undiscoverable places rather than being in plain sight for everyone to find.”[2]

Recently, data from Unpaywall for July 2019 has been used to forecast for growth in availability of articles published as OA by 2025, predicting on the basis of current trends, but conservatively – without even taking full account of the impact of Plan S, for example. This forecast for 2025 predicts

  • 44% of all journal articles will be available as OA
  • 70% of article views will be to OA articles.[3]

Unpaywall’s estimate for availability OA right now is 31%. A third (growing soon to a half) is a significant proportion for anyone’s money, and wanting to signal the shift we have used that statistic as our headline on the page summarizing the most well-known and commonly-used Open Access browser plugins.

Screenshot containing the following text: 'Open Access Browser Plugins.A third to a half of articles have an OA version, but finding them can be a challenge. Save time with these easy-to-install OA discovery tools that search repositories, preprint servers, etc. for you'
Screenshot of Open Access browser plugins webpage

We want the Cambridge researcher to know about these plugins and to be using them, and aim to give minimal but salient information for a selection of one, or several, to be made. Our recommendation is for the Lean Library extension “Library Access” but we have been in touch with Kopernio and QxMD and ensured that members of the University registering to use these plugins will also pick up the connection to our proxy server for seamless off campus access to subscription content where it exists, before the plugin offers an alternative OA version.

Once installed in the user’s browser, the plugin will use the DOI and/or a combination of article metadata elements to search the plugin’s database and multiple other data sources. A discreet, clickable pop-up icon will become live (change colour), on finding an OA article and will deliver the link or the PDF direct to the user’s desktop. Most plugins are compatible with most browsers, Lean’s Library Access adding compatibility with Safari last month.

Each plugin has a different history of development and certain features that distinguish it from others, and we’ve attempted to bring these out on the page. For example noting Unpaywall’s trustworthiness in the library space thanks to its exclusion of ResearchGate and Academia.edu; its harvesting and showing of licence metadata; and its reach with integrating search of its data via library discovery systems. Features we think are relevant for potential users looking for a quick overview of what’s out there are also mentioned, such as Kopernio’s Dropbox file storage benefits and integration with Web of Science and QxMD’s special applications for medical researchers and professionals.

In an adjacent page, Search Open Access, there is coverage of search engines focused on discovering OA content (Google Scholar; 1findr; Dimensions; CORE), a range of sites indexing OA content in different disciplines, both publisher- and community-based, and a selection of repositories and preprint servers, including OpenDOAR.

A screenshot containing the following text: 'Search Open Access. Our selection of the leading and trusted sources to find OA content'
Screenshot of Search Open Access webpage

We hope the site design, based on the very cool Judge Business School Toolbox pages, gets across the basics about the OA plugins available and encourages their take-up. The plugins will definitely bring to the researcher OA alternative versions when subscription access puts the article behind a paywall and, regardless, will expose OA articles in search results that will otherwise be hard to find. The pages’ positioning top-left on the e-resources site is deliberately intended to grab attention, at least for reading left-to-right. It is interesting to see the approach other Universities have taken, using the LibGuide format for example at Queen’s University Belfast and at the University of Southampton.

Experiences with Lean Library’s Library Access plugin

Cambridge has had just over a year of experience implementing Lean Library’s Library Access plugin, and it’s been positive. The impetus for the institutional subscription to this product was as much to take action on the problem for the searcher of landing on publisher websites and struggling with Shibboleth federated sign-on. This problem is well documented (“spending hours of time to retrieve a minimal number of sources”) and most recently is being addressed by the RA21 project.[4] Equally though we wanted to promote OA content in the discovery process, and Lean Library’s latest development of its plugin to favour the delivery of the OA alternative before the default of the subscription version, is aligned with our values (considerations of versioning aside).

So we’re aiming to bring Lean to Cambridge researchers’ attention by recommending it as the plugin of choice for the period we’re in the transition to “immediate, free and unrestricted access” for all. It is only Lean that is providing the 24-hour updated and context-sensitive linking to our EZproxy server for off campus delivery of subscription content plus promoting OA alternative versions via the deployment of the Unpaywall database. The feedback from the Office of Scholarly Communication is favourable and the statistics support the positivity that we hear from our users (for the last year 66,731 for Google Scholar enhanced links; 49,556 article alternative views; a rough estimate against our EZproxy logs showing a probable 2/5 of off campus users are accessing the proxy via Lean).

One area of concern is the ownership of Lean by SAGE Publications, in contrast to the ownership say of Unpaywall as a project of the open-source ImpactStory, and what this means for users’ privacy. The concerns are shared by other libraries implementing Lean.[5] Our approach has been to make the extension’s privacy policy as prominent as possible on our page dedicated to promoting Lean, and to engage with Lean in depth over users’ concerns. We are satisfied with the answers to our questions from Lean and that our users’ data is adequately protected. Even in a rapidly changing arena for OA discovery tools the balance is not so fine when it comes to recommending installation of the Library Access plugin over a preference for the illegitimate and risk-prone SciHub.

Libraries’ discovery services are geared for subscription content

Allowing for influence of searchers’ discipline on choice of discovery service, it’s little surprise that the traditional library catalogue, even when upgraded to a web scale discovery service, prejudices inclusion of subscription over OA content. Of course it does, because this is the content the libraries pay for in the traditional subscription model and the discovery system is pretty much built around that. iDiscover is Cambridge’s discovery space for institutional subscriptions and print holdings of the University’s libraries and within iDiscover Open Access repository content has been enabled for search. Further, the pipe for the institutional repository content (Apollo) is established.

Nonetheless Cambridge will be looking to take advantage of the forthcoming link resolver service for Unpaywall. This is due for release in November 2019 and will surface a link to search Unpaywall from iDiscover when subscription content is unavailable. This link should kick in usually when the search in iDiscover is expanded beyond subscription content, and a form of which has been enabled already by at least one university by including the oadoi.org lookup in the Alma configuration.

English: The reefer ship Ivory Tirupati arriving in Brest with heavy list.
Français : Le navire frigorifique Ivory Tirupati arrivant à Brest, avec une gîte importante
A listing ship.  Picture by Hervé Cozanet, licensed under the Creative Commons Attribution-Share Alike 3.0 Unported license.

The righting moment in the angle of list is that point a ship must find to keep it from capsizing, and Library discovery system providers’ integration with OA feels a bit like that – the OA indication was included in the May 2018 iDiscover release and suppliers have been working with CORE for inclusion of CORE content since 2017. That righting moment may be just over the horizon as integration with Unpaywall arrives, and the “competition” element dissipates, as the consultancy JISC used to review the OA discovery tools commented: “As the OA discovery landscape is crowded, OA discovery products compete for space and efficacy against established public infrastructure, library discovery services and commercial services”.[6]

A diffuse but developing landscape

Easy-to-install and effective to use, the OA discovery tools we are promoting are still widely thought of as at best providing a patch, a sticking-plaster, to the problem. A plethora of plugins is not necessarily what the researcher wants, or is attracted by, however necessary the plugin may be to saving time and exposing content in discovery. Possibly the really telling use case has yet to be tried wherein the plugin comes into its own in a big deal cancellation scenario.

Usage statistics for the Lean Library Access plugin are probably a reflection of the fact that the provision of most article content that is required by the University is available via IP access as subscription, and the need for the plugin is almost entirely limited to the off campus user. The Lean plugin’s relatively modest totals are though consistent with reports of plugin adoption by institutions that have cancelled big deals. The poll of the Bibsam Consortium members revealed 75% of researchers did not have any plug-in installed; the percentage for the University of Vienna in particular was 71%; the KTH Royal Institute of Technology authors “rarely used” a plugin.[7]

Another conjecture is that there is an antipathy to any plugin that could be collecting browsing history data and however “dumb” and programmatically-erased, the concern over privacy is such that the universal adoption libraries may hope for is unachievable. The likeliest explanation is possibly around the tipping-point from subscription to OA, and despite the Apollo repository’s usage being one of the highest in the country (1.1 million article downloads from July 2018 to July 2019), Cambridge’s reading of Gold OA is c. 13% of total subscription content, including journal archives. A comparison with the proportions of percentage views by OA types in Unpaywall’s recently published data (cited above) suggests this is on the low side in terms of worldwide trends, but it must be emphasized this is a subset of OA reading and excludes green, hybrid, and bronze. Just consider for instance the 1.5 billion downloads from arXiv globally to date.[8] Similarly, the stats from Unpaywall are overwhelmingly persuasive of the success of the plugin, as of February 2019 it delivered a million papers a day, 10 papers a second.

Graph is showing a steady growth in the total number of open access items from less than 475,000 in January 2016 to nearly 1,700,000. Likewise, the number of institutional repositories increased from 96 to 180 during the same period.
IRUS-UK growth of open access items since January 2016 (The red bars indicate total items, orange bars number of articles and green bars number of articles with DOIs. The blue line indicates the number of institutional repositories)

The inspirational statistician and “data artist” Edward Tufte wrote:

We thrive in information-thick worlds because of our marvellous and everyday capacities to select, edit, single out, structure, highlight, group, pair, merge, harmonize, synthesize, focus, organize, condense, reduce, boil down, choose, categorise, catalog, classify, list, abstract, scan, look into, idealize, isolate, discriminate, distinguish, screen, pigeonhole, pick over, sort, integrate, blend, inspect, filter, lump, skip, smooth, chunk, average, approximate, cluster, aggregate, outline, summarize, itemize, review, dip into, flip through, browse, glance into, leaf through, skim, refine, enumerate, glean, synopsize, winnow the wheat from the chaff, and separate the sheep from the goats.[9]

There’s thriving and there’s too much effort already. Any self-respecting OA plugin user will want to winnow, and make their own decisions on the plugin(s). In a less than 100% OA world, that combination of subscription and OA connection separated from physical location (on/off campus) is a critical advantage of the Lean Library offering, combined as it is with the Unpaywall database. Libraries will find much to critique in the institutional dashboards or analytics tools now built on top of some plugins (e.g. distinction of the physical location when accessing the alternative access version in the Kopernio usage for instance).

From the OA plugin user’s perspective, the emerging cutting edge is currently with the CORE Discovery plugin, as reported at the Open Repositories 2019 conference, in the “first large scale quantitative comparison” of Unpaywall, OA Button, CORE OA Discovery and Kopernio. This report reveals important truths for OA plugin critical adopters, for instance showing less than expected overlap in comparison of the plugins’ returned results from the test sample of DOIs, and the assertion “we can improve hit rate by combining the outputs from multiple discovery tools”.[10]

It’s become popular for our present day Johnson to quote his namesake, so in that vogue we should expect the take-up of Lean Library and CORE Discovery to bring closer that “resistless Day” when researchers the world over get “immediate, free and unrestricted access to all of the latest, peer-reviewed research” and the “misty Doubt” over the OA discovery landscape will be lifted.[11]


[1] Flanagan, D. (2018). Open Access Discovery Workshop at the British Library, Living Knowledge blog 18 December 2018. DOI: https://dx.doi.org/10.22020/v652-2876

[2] Fahmy, S. (2019). Perspectives on the open access discovery landscape, JISC scholarly communications blog. https://scholarlycommunications.jiscinvolve.org/wp/2019/04/24/perspectives-on-the-open-access-discovery-landscape/

[3] Piwowar, H., Priem, J. & Orr, R. (2019). The future of OA: a large-scale analysis projecting Open Access publication and readership. DOI: https://www.biorxiv.org/content/10.1101/795310v1

[4] Hinchliffe, L. Janicke. (2018). What will you do when they come for your proxy server?, Scholarly Kitchen blog. https://scholarlykitchen.sspnet.org/2018/01/16/what-will-you-do-when-they-come-for-your-proxy-server-ra21/

[5] Ferguson, C. (2019). Leaning into browser extensions, Serials Review, v. 45, issue 1-2, p. 48-53.

[6] Fahamy, S. (2019). Perspectives on the open access discovery landscape. JISC Scholarly Communications blog. https://scholarlycommunications.jiscinvolve.org/wp/2019/04/24/perspectives-on-the-open-access-discovery-landscape/

[7] See the presentations from the LIBER 2019 conference on zenodo here https://zenodo.org/record/3259809#.XaA0Qr57lhF and here https://zenodo.org/record/3260301#.XaAz6757lhF

[8] arXiv monthly download rates, https://arxiv.org/stats/monthly_downloads

[9] Tufte, E. Envisioning information, Cheshire, Connecticut, Graphics Press, p. 50.

[10] Knoth, P. (2019). Analysing the performance of open access discovery tools, OR 2019, Hamburg, Germany. https://www.slideshare.net/petrknoth/analysing-the-performance-of-open-access-papers-discovery-tools

[11] Johnson, S., In Eliot, T. S., Etchells, F., Macdonald, H., Johnson, S., & Chiswick Press,. (1930). London: a poem: And The vanity of human wishes. London: Frederick Etchells & Hugh Macdonald. l. 146.


Published Monday 21 October 2019

Written by James Caudwell (Deputy Head of Periodicals & Electronic Subscriptions Manager, Cambridge University Library)

Book Review: Scholarly Communication – what everyone needs to know®

As we wind down towards the last days of 2018, thoughts go to gifts for family and friends. Here, as our last minute gift idea to you, is a book that should be under the tree of every scholarly communication aficionado.

The following book review appeared in Research Fortnight on 15th September 2018 with the title ‘New readers start here‘. It was edited by John Whitfield and is reproduced here with permission.

Book Review

It is odd to be reviewing a book that stresses the importance of “positive reviews in…prestigious publications” to potential sales and publishers’ reputations. Nonetheless, it is safe to say that Scholarly Communication: What everyone needs to know, by Rick Anderson, is excellent.

Scholarly communication is a complex and fast-growing area. Even those working in it find keeping up to date a challenge. The challenge is much greater for those working more widely in research and academia, let alone the general public. The market is ripe for an understandable, generalist overview that explains what scholarly communication is and why anyone should care.

To address the latter point, Anderson notes in his introduction that “there are issues related to scholarly communication about which it would make sense for all of us to know something”. His argument is that decisions made worldwide on health, environment, economics and so on are all underpinned by academic research, reported through the scholarly communication system.

Anderson does a masterful job of distilling the stakeholders, issues and facts into an understandable whole. The discussions about open access and controversies and problems are handled sensitively; a challenge given the wide range of perspectives in this area.

The chapter on copyright is particularly helpful. This is a fundamental aspect of almost all scholarly communication and an area where many people are unsure. In clear language, Anderson explains fair use and fair dealing, licensing, the Creative Commons licences used in open-access publication, orphan works and patents. To do so without overwhelming or boring the reader is something of an achievement.

Anderson’s writing is eloquent and his explanations are clear and precise. Other highlights include discussions of how researchers use e-books, the projects from Google and the HathiTrust repository to digitise books, and an excellent description of how digitisation is allowing libraries to share their special and rare collections with a wider audience.

The book is structured as a series of questions with short answers of one to five pages. This format invites readers to dip in and out of the sections they are interested in. Mostly this approach is successful, although it does result in some repetition.

Anderson is also a victim, in a small way, of the very dynamism that he aims to capture. The volatility of scholarly communication means that most of the specialist discussion tends to occur in outlets that publish quickly, such as mega journals and blogs. The timescale for a regular journal article, which can take a couple of years to get from submission to publication, is too long and risks the contents losing relevance. Books have similarly long lead times; coupled with the dynamic nature of scholarly communication, this makes some out-of-dateness inevitable.

For example, in his chapter on metrics Anderson notes that “the universe of altmetrics is a highly dynamic one, and products and services…seem to be born and die nearly every month”. This is evidenced within that very chapter: among the companies offering research metrics, it mentions Thomson Reuters (whose intellectual property and science business was sold to private equity and changed its name to Clarivate Analytics in October 2016), Delicious (bought by Pinboard in June 2017) and Plum Analytics, which has kept its name but was bought by Elsevier in February 2017.

As the associate dean for collections and scholarly communication at the University of Utah, Anderson makes for a well-qualified author, although the text does reflect his North American perspective. Generally this is not a problem, although a statement such as “There is a professional organisation for university press publishing: the American Association of University Presses” implies, inaccurately, that the rest of the world lacks such organisations.

This is a vast topic, and clearly decisions needed to be made over what to include and omit. Some omissions are easier to justify than others. I would have liked a deeper exploration of the commercial academic publishing market, as this drives much of the activity in the open-access space. The lack of this might reflect the level of disagreement over even basic definitions in scholarly communication, something Anderson acknowledges.

But that’s a minor quibble. Given the need for a book such as this, it would not be surprising if it became compulsory reading for training courses in scholarly communication.

Published 18 December 2018
Written by Dr Danny Kingsley
Creative Commons License

New to OA? Top tips from the experts

We have a fantastic community in the Scholarly Communication space. And this is one of the clear themes that emerged from a recent exchange on the UKCORR discussion list. The grandly named UK Council of Research Repositories is a self-organised, volunteer, independent body for repository managers, administrators and staff in the UK.

The main activity for UKCORR is a closed email list which has 570 members and is very active. Questions and discussions range from queries about how to interpret specific points of OA policy through to technical advice about repositories.

Recently, the OSC’s Arthur Smith (the current Secretary of UKCORR), posed the first ‘monthly discussion’ point, asking the group two questions:

  • What do you wish you were told before you started your job in repository management/scholarly communication?
  • What are your top three tips for someone just starting?

What followed was a flurry of emails full of great advice. Too good not to share – hence this blog. In summary:

  1. This is a varied and complex area
  2. Open access is bigger than mandates
  3. Things change fast in scholarly communication
  4. Don’t panic
  5. Work with your academic colleagues
  6. The OA community is strong and supportive

Top tips for someone just starting in Scholarly Communication

1. This is a varied and complex area

It’s complicated! Terminology, changing guidance and policies, publisher’s rules… everything is complicated and it takes time to learn it all.

You will experience A LOT of frustration (with publishers, financial constraints, lack of policy alignment, issues with interoperability, ) but there will be moments when it all comes together and you realise you have made a difference to someone and it is all worthwhile.

You’re not mad for wondering why open access policies/dates etc. are not easily found…

How varied and exciting the role is, with requirements (and opportunities) to develop expertise in diverse areas: communication/advocacy, copyright, systems, researcher training, project and team management, budget management…to name but a few.

To remember that this is an industry we have not traditionally been involved in, that it is a constantly changing landscape, that the community is incredibly supportive and endlessly useful, that Sherpa Romeo is still vital, that publishers really vary in their responses to open access – from behemoths to start-ups, and that everyone should back the collaborative effort behind the Scholarly Communications Licence!

2. Open access is bigger than mandates

Remember the bigger picture – open access/open research should not be about compliance; don’t allow yourself to become jaded.

Remember that it is not all just about compliance (the REF). Yes, it is concentrating researchers minds wonderfully at the moment but Open Access/scholarly communications should be about selling the benefits– the carrot not the stick.

Efface mandates & policy when possible – while the REF (along with funder and institutional) mandates are powerful driving forces, some people are not motivated by them, and OA and Open Science are bigger and better than any mandates.

It’s not all about compliance…

It’s not all about the REF.

3. Things change fast in scholarly communication

It’s not finished yet – we’re still building it and nothing is set in stone, so what do you think?

My advice is be adaptable – change is good. This field is rapidly evolving which demands that you remain flexible. What was true yesterday may not be applicable tomorrow.

It is a fluid constantly-changing field to be involved in and it will continue to evolve, so enthusiasm (or nosiness) and an enquiring mind helps

Identify ways to keep up-to-date as it is a rapidly evolving area and it’s impossible to keep on top of everything

Keep the big picture alive alongside the ‘how-to’, operational aspects. Reflect this in your communications.

Don’t be afraid to say you don’t know something – a lot of things in this area are based on interpretation of policies etc

Stay passionate (even when the details are dragging you down).

There is a lot more to it than meets the eye – and that is what is appealing – variety and challenge.

Don’t be afraid to try and change things.

4. Don’t panic!

Open Access Emergencies are very rare. If you’re sent a takedown notice, hide the record immediately and then think about what to do (I’ve had two in something like 6 years, they’re pretty rare). Other than that, very few things are actually urgent and you can afford to spend a bit of time thinking about them.

You’re not going to get everything right – mistakes can be made and for the most part easily rectified (in my position at least!)

Don’t worry about asking questions– Green? Gold? Need some context? Get some context!

5. Work with your academic colleagues

Recognise that some of your best allies will be researchers, although they will often be silent partners working away in the background. It’s easy to moan that they always get it wrong, but no amount of lecturing about policies will ever be as effective as a casual conversation between two researchers over lunch. Catalysing those discussions is what we should be aiming for.

Your academics do not care about the vagaries of policy and probably weren’t listening when you told them. Keep the message very simple. If a specific funder is more complicated you may best off targeting those authors directly with an additional message that explains the difference.

Take time to understand the daily and yearly calendar of academic staff to better understand their pressures.

Engage academics in conversations – for me that is the most interesting and rewarding part of the role.

Be confident, you know what you’re doing. And if you don’t? Find out-  you’ve checked the embargo/copyright regardless of what the academic might want you to do!

Customer focus is important – support rather than appear to police (even though we might be doing a bit of policing).

You have to remember that even if you are relatively new, that you will probably know more than the academics/researchers themselves, so don’t panic when you don’t know/understand something they ask/request. They are usually fine with the standard “I’ll get back to you….” to give you time to find out. Plus, a lot of them are happy that you are dealing with it so they don’t have to.

6. The OA community is strong and supportive

It takes time to build knowledge, so build your networks.

Make use of your colleagues’ expertise – it’s ok not to know everything about everything and you’ll become a stronger team.

Engage on Twitter – it’s where I find a lot of useful resources, updates and share ideas.

Join UKCORR (but I would say that).

You are part of a community that works together – UKCORR is a great platform for discussion, keeping up with news (eg the release of multiple REF2021 related guidance papers within a few days of each other) and finding out the answers to questions.

Network as much as you can; UKCORR is a fantastic community.

Use the support networks that are available –Colleagues/Local Groups/UKCoRR/ARMA – people are genuinely helpful and supportive and repetition of questions does not offend.

Join the Open Access Tracking Project or at least subscribe to notifications. I read the email digest every morning, there is always plenty going on.

7. General advice

The validation queue will vary rarely reach zero. Your academics are publishing all the time. Don’t try to get the queue to zero, for that way madness lies. Instead set a time period (e.g. 2 weeks) and aim to have nothing take longer than that to validate. Don’t worry if this slips a bit during the busy times.

Don’t be intimidated by copyright – get expert advice when you need it, but most re-use & sharing rights are written down somewhere (in the agreement to publish, or in a publisher’s pages).

Don’t forget the Arts & Humanities – much of the lingo (& policy) in OA, e.g. “pre-print”, PubMed/EPMC deposits, etc. comes from the STEM side of the Two Cultures, and the Humanities tradition can be slightly different (for one thing, more publishing in books).

I’m also happy to admit that I was rather overwhelmed by acronyms and abbreviations. It took me an age to figure out that CRIS was Current Research Information System. Don’t be afraid to stop someone if they’re using a term that you don’t know.

Learn a little bit about code and the underpinnings of your platform so you can communicate more effectively with developers.

If you have the opportunity to learn how the technical infrastructure works, eg coding, APIs, go for it. This is on my wish list – so often I can’t tell if a development/improvement hasn’t happened because it’s technically not possible or if it’s for other reasons.

Published 20 August 2018
Compiled by Dr Danny Kingsley from responses amongst the UKCORR community
Creative Commons License